Supplementary Letters Patent
A non-profit legal person governed by Part III of the Companies Act that wishes to amend its constituting instrument must apply for supplementary letters patent to amend:
- its name;
- the locality of its head office;
- the number of directors;
- its immovables or revenue arising therefrom;
- powers and purpose;
- other provisions.
If the head office is transferred to a different address within the same locality, you must file instead an annual or current updating declaration to declare the transfer of the head office.
If the amendments concern only the name, locality or number of directors, you can use form RE-503, Règlement concernant la modification (see English courtesy translation RE-503-T).
The application for supplementary letters patent must:
- have been approved by the directors of the legal person;
- have been ratified by at least two-thirds of the members present at a special general assembly convened for that purpose.
The application must be submitted within six months of the meeting.
The resolution must mention the changes that the legal person wishes to make to its letters patent and the solemn affirmation must be signed by one of the signees of the application.
Fees and terms of payment
The fees applicable to an application for supplementary letters patent are given in form RE-101, Tarifs et modalités de paiement (see English courtesy translation RE-101-T).
Processing your application
If your application is compliant and complete and the required fees have been paid, the Registraire des entreprises will deposit the supplementary letters patent in the enterprise register, then send a copy of them to the legal person.
A legal person that wishes to change its name must enclose a name search report with its application for supplementary letters patent.
Name search report
To check if the name you have chosen is available, you may:
- use the Produire une demande de réservation de nom online service to file a name reservation application (the Registraire des entreprises will send you confirmation of the name reservation); or
- search the register yourself for free and print the result.
Client services of the Registraire des entreprises are provided by Services Québec at its offices in Montréal or Québec, as well as by email or telephone. Contact information is provided on the Contact Us page.
Client services staff can help you understand, in particular, the process for supplementary letters patent and the application of the rules of law in general. However, they cannot interpret the rules to adapt them to a specific case or respond to a specific situation. For such help, consult a legal adviser.