| GLOSSARY
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| Administrative recourse
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A request made to the enterprise registrar in order to have a right acknowledged or respected, or to protect an interest
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| Annual declaration (déclaration annuelle)
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A document to be filed by registrants not eligible for combined filing in order to update their information in the register
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| Annual registration fee
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A fee that must be paid in full by all entities that are registrants on January 1. For registrants eligible to file the information return and the income tax return together, the fee must be paid to Revenu Québec when filing the income tax return. For registrants not eligible to file the two documents together, the fee is payable to the enterprise registrar on or before the filing deadline for the annual declaration.
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| Association
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Parties who agree by means of a contract to pursue a common goal other than that of making pecuniary profits to be shared among the association's members. An association has no juridical personality and is not required to register.
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| Central enterprise database (FCE)
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Database created in 1973 and archived on January 1, 1994. It has been replaced by the enterprise register (CIDREQ).
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| Central enterprise database (FCE) documents
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Annual reports, incorporation papers or amendments and other documents on microfilm contained in an enterprise's file before 1994
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Certified copy or
certificate of conformity or document certification
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A document issued by the enterprise registrar certifying that the reproduction is a true copy of the original document held by the registrar
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| CIDREQ
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Centre informatique du registre des entreprises du Québec (Québec enterprise register computer centre)
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| CIDREQ documents
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Documents deposited in the enterprise register in accordance with legislation
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| Combined filing of the annual declaration and the Québec income tax return
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Combined filing was implemented on January 1, 2006, to facilitate the update of information in the enterprise register. This allows a majority of businesses in Québec to file the information return for the enterprise register and the Québec income tax return together.
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| Constituting act (corporate charter, articles of constitution)
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A legal document confirming the creation of a legal person
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| Constitution
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Creation (incorporation)
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| Database of public authorities
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Administrative database that contains information about government departments and agencies, and about legal persons established in the public interest
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| Decision to strike off
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A legal document issued and deposited in the register by the enterprise registrar. The decision confirms that the registration of an enterprise has been struck off ex officio.
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Déclaration de renseignements au registre des entreprises
(information return)
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Online service used to update the information contained in the enterprise register. The service is intended for businesses eligible for combined filing of the information return for the enterprise register and the Québec income tax return. (Available in French only)
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| Elected domicile (mailing address)
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Domicile declared by the registrant, with the name of the addressee, if applicable, and the address in full
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État de renseignements – Registre des entreprises
(information statement)
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Information statement sent by Revenu Québec to a registrant that shows the information contained in the enterprise register concerning that registrant. Enclosed with the information statement is a letter with the access code required to file the information return online on the enterprise registrar's website.
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| Establishment
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Location in Québec where the registrant is permanently based and carries out the activities related to the establishment. The term is used to designate, among others, administrative and head offices.
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| FCE
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Initialism for "Fichier central des enterprises"
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| For-profit (profit-making)
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Intended to make a profit
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| Foreign enterprise
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An enterprise not constituted in Québec
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| Group
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A number of persons with common interests and goals. Groups are not required to register.
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| Head (main) office
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Domicile of a legal person
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| Incorporated association
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A non-profit legal person distinct from its members. It possesses a name, a separate personality independent of its members, a domicile, rights and obligations (debts and financial commitments), separate activities and property (patrimony). It is usually constituted under Part III of the Companies Act but may also be constituted under numerous other laws.
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| Index of documents
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Chronological list of an enterprise's documents contained in the enterprise register
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| Index of names
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List of an enterprise's current and previous names
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| Information return
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See "Déclaration de renseignements au registre des entreprises."
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| Information statement
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See "État de renseignements – Registre des entreprises."
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| Legal form
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Type of legal entity (for example, company, partnership, cooperative)
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| Legal person
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An entity created by law whose juridical personality is separate and independent, and whose rights and obligations are recognized by legislation. A legal person acts through a board of directors or through members' or shareholders' meetings, as applicable.
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Legal system
(enabling legislation)
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A law under which an enterprise is created (incorporated)
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| Non-profit
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Not intended to make a profit to be shared among members
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Notice of default
(notice of failure, notice of omission, notice to offenders)
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A notice sent by the enterprise registrar to a registrant if the registrant failed to file an annual declaration for the previous year
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| Online services
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Services available to clients on a website
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| Opposable
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Valid for or against third parties
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| Order for revocation
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A legal document issued and deposited in the register by the enterprise registrar. The order confirms that the ex officio striking off of an enterprise has been revoked.
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| Ordinary amalgamation
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A merger of two or more companies or legal persons into a single entity
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| Other names
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Names used in Québec by the registrant (for example, assumed names and trademarks)
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| Partnership
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Two or more persons that operate an enterprise together and share the income and responsibilities based on an agreement with one another (for example, notarial or law firms)
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| Prescribed fees
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Fees prescribed by regulation
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| Prescribed period
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Period during which an enterprise has to file an annual declaration
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| Public authorities database documents
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Documents contained in a public authority's file
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| Registrant
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An individual, legal person, partnership, association or group that is required to register or registers voluntarily
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| Registration
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Process by which an enterprise's file is recorded in the register
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| Regularizing document
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A document filed by a partnership governed by the Civil Code of Québec. The purpose of the document is to correct incomplete, inaccurate or irregular information shown on declarations contained in the register. The document has retroactive force.
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| Related person
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A shareholder, director, partner, chief officer, etc.
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| Simplified amalgamation
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A merger of a parent company and one or more of its wholly-owned subsidiaries into a single company
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| Sole proprietorship
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An individual who operates a business in Québec, is liable for it and earns income from it (for example, corner grocery store owned by Mr. X)
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| Solemn declaration
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A sworn statement (affidavit)
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| Statement of information
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A snapshot of the information contained in the register regarding a business
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| Trademark
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Name given by a business to a product or service that the business sells or distributes to distinguish it from competing products or services. Trademarks are protected by law.
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| Voluntary registrant
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An individual, legal person, partnership, association or group that registers voluntarily
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