Frequently asked questions
Click on the “Online services” and “Forms” tabs to see the list of services and forms available.
- Finding an enterprise in the enterprise register
- Compilation of information
- Application for a name search report or a name reservation
- Request for documents
- Québec enterprise number (NEQ)
- Submitting documents or requests to the Registraire des entreprises
- Processing times
- Updating files
- Closure of an enterprise (cancellation and dissolution)
- Constitution of a business corporation
- Enterprises eligible for joint filing
- Modernization of the Registraire des entreprises
1. Finding an enterprise in the enterprise register
What information is contained in the file of an enterprise registered in the enterprise register?
The enterprise register contains information concerning the identity of an enterprise or an association registered in Québec, such as
- its Québec enterprise number (NEQ)
- its name
- its address
- its legal form
- the date it last updated its information in the register
- its main fields of activity
- its shareholders
- its directors
- its partners
- its establishments
- the index of documents that it has filed and that have been deposited in the register;
- the other names that it uses in Québec
For more information, click The Enterprise Register.
I am looking for a numbered company (e.g. 9115-8247 Québec inc. or 1234567 Canada Inc.). How must I proceed?
The enterprise’s designating number takes the place of a name. Therefore, you must enter a value in the “Objet de la recherche” field other than the enterprise's legal form (e.g. inc.).
Note: An enterprise’s designating number does not correspond to its Québec enterprise number (NEQ).
Can I search for the name of an individual in the enterprise register?
No. You can obtain only enterprise names when conducting a search in the enterprise register. However, if the name of the individual is part of the enterprise's name, it will appear in the results.
How can I determine whether an enterprise has filed its annual updating declaration?
You can determine whether an enterprise has filed its annual updating declarations by consulting its file ("état de renseignements"). In the Dates des mises à jour section, you will see the date on which the enterprise’s latest annual updating declaration was deposited on the line entitled "Date de la dernière déclaration de mise à jour annuelle.”
You can also consult the list of declarations filed in the section entitled "Documents conservés du dossier de l’entreprise."
To consult an enterprise’s file, use the Find an Enterprise online service.
2. Compilation of information
What information can I obtain by requesting a compilation of information?
You can obtain all the information that appears in an enterprise's file, with the exception of the following:
- the enterprise’s name (in the case of a sole proprietorship);
- the enterprise’s mailing address (elected domicile);
- the name and address of the persons associated with the enterprise: shareholders, directors, chief officers, attorneys, administrators of the property of others, partners, general and limited partners;
- the telephone and fax numbers and the email addresses related to the enterprise, which are never published in the enterprise register.
3. Name reservation application or a name search report request
When must I request a name search report or file a name reservation application?
In order to constitute a non-profit legal person under Part III of the Companies Act, you must provide a search report.
Though you do not have to file a search report to constitute a business corporation under the Business Corporations Act, you must provide a declaration stating that you have taken reasonable means to ensure that the name chosen complies with the law, unless you have requested a designating number.
Name reservation is not mandatory. However, upon request and payment of the required fee, the Registraire des entreprises may reserve a name for 90 days.
4. Request for documents
How can I obtain a copy of a document deposited in the enterprise register?
You must use the Demander une copie de document ou un certificat d'attestation online service to obtain:
- a copy (certified or non-certified) of a document deposited in the enterprise register or in the central enterprise database (documents dated prior to 1994);
- a Certificat d’attestation;
- a Certificat de régularité (documents filed before 1994)
5. Québec enterprise number (NEQ)
What is a Québec enterprise number (NEQ)?
The NEQ is a 10-digit identification number assigned to an enterprise when it is registered in the enterprise register. For more information on the NEQ, click Québec Enterprise Number (NEQ).
What is registration?
Registration is the attribution of a Québec enterprise number (NEQ) by the Registraire des entreprises. Its purpose is to compile information related to the enterprises and persons carrying on business in Québec. Most enterprises must, once created, register with the Registraire des entreprises by filing a registration declaration.
- The Registraire des entreprises automatically registers legal persons that are constituted in Québec further to the deposit of the person's articles in the enterprise register. Consequently such persons do not have to file a declaration of registration.
For more information concerning registration, click Register an Enterprise.
Is a natural person who operates a sole proprietorship under a name that includes the person's first and last names obliged to register with the Registraire des entreprises?
No. A natural person who operates a sole proprietorship under a name that includes the person's first and last names is not obliged to register, unless the person operates a tobacco retail outlet or offers tanning services.
Why are some forms not available in the Forms section?
If the form you are looking for is not in the Forms section, it has been replaced by an online service. However, if you wish to obtain a paper copy of the form, contact our client services. Click Contact Us for our contact information.
For the fees applicable to your request, click List of Fees and Terms of Payment.
Is it normal that the amount entered on my annual updating declaration is $0?
Yes. The first declaration that you file is free.
If it is not your first declaration, it means that your enterprise is eligible for joint filing. The enterprise’s annual registration fee must be paid to the Minister of Revenue of Québec no later than the deadline for the balance of tax owing for the taxation year concerned. For the fees applicable for filing an annual updating declaration, click List of Fees and Terms of Payment.
How can I know the fees of the Registraire des entreprises?
For information about current fees, click List of Fees and Terms of Payment. Fees are indexed on January 1 of each year.
To whom must a cheque or money order be made payable?
All payments by cheque or money order must be made payable to the Registraire des entreprises.
However, if you file your application online, you may make your payment by credit card by following the instructions displayed further to the transmission of your application. You can also use the Effectuer un paiement online service. If you pay online, you must indicate your application's reference number.
9. Submitting documents or applications to the Registraire des entreprises
Can I submit an application by email to the Registraire des entreprises?
The Registraire des entreprises does not process applications submitted by email. Please consult the Online Services section for more information.
Furthermore, documents cannot be faxed to the Registraire des entreprises for reasons of security and confidentiality.
To which mailing address must I send paper forms?
You must send paper forms pertaining to the constitution or dissolution of a business corporation or a legal person, or pertaining to the amendment of its constituting instruments to:
Direction du registraire des entreprises
C. P. 1153, succ. Terminus
Québec (Québec) G1K 7C3
You must send forms pertaining to registration, the amendment of information in the enterprise register, the cancellation of registration, the revocation of cancellation, and the dissolution and the liquidation of a general partnership or a limited partnership to:
Direction du registraire des entreprises
C. P. 1364, succ. Terminus
Québec (Québec) G1K 9B3
10. Processing times
What is the approximate processing time of an application sent to the Registraire des entreprises?
For the processing times of the various applications that you may send to the Registraire des entreprises, click Our Processing Times.
11. Updating files
Changes have taken place within my enterprise. How can I update my file?
You must update the information in the enterprise register by filing, within 30 days of any change
- an annual updating declaration if the change took place during the filing period; or
- a current updating declaration.
Can I file an annual updating declaration to update my file outside of the prescribed period?
Yes. If the period during which you must file your annual updating declaration has ended, you can still file it, but you will be charged a late-filing penalty. If you do not file your annual declaration and your income tax return together (joint filing) and you file your annual updating declaration online, the total amount of fees payable, including the annual registration fee and the late-filing penalty, if applicable, will be indicated in the Vérification des renseignement section. However, if you file your annual updating declaration at the same time as your income tax return, you will need to enclose the payment of these fees with your income tax return.
If you have already filed your annual updating declaration for the current year and you have changes to make to your file, you must file a current updating declaration. The law provides that all enterprises must update their file in the enterprise register within 30 days of any change.
Must I pay fees when I file my annual updating declaration?
If you do not file your annual updating declaration and your income tax return together (joint filing), you must pay the annual registration fee to the Registraire des entreprises when you file your annual updating declaration so that it is processed and deposited in the enterprise register. If you file your annual updating declaration late, you will have to pay, in addition to the annual registration fee, a late-filing penalty. If you use our online service to file the declaration, the total amount of fees payable will be indicated in the Vérification des renseignements section.
If you file your annual updating declaration and your income tax return together (joint filing), you must enclose payment of the annual registration fee with your income tax return. Should you fail to do so, Revenu Québec will calculate these fees and modify your income tax return accordingly.
A late-filing penalty applies if you pay the fees after the prescribed period.
Does the information that I enter on my annual updating declaration filed online have legal force?
Yes. Under the Act respecting the legal publicity of enterprises, most of the information in an annual updating declaration filed online has legal force, even if the declaration has not been signed.
If I do not file an annual updating declaration for the current year, may I file one next year?
Yes. However, you will have to pay a late-filing penalty in addition to the annual registration fee if it has not been paid. If you file your declaration online, the total amount of fees payable will be indicated in the Vérification des renseignements section.
If you wish to file all of your updating declarations online, you must file them in chronological order.
What must I do if I wish to amend the contents of an annual updating declaration already submitted?
If your declaration is being processed, you may contact Services Québec to cancel it. If it has been deposited in the enterprise register, you must file a corrective updating declaration to correct any declaration that contains inaccurate information.
To determine whether your declaration is being processed or if it has been deposited in the enterprise register, you can consult your file. To do so, you must use your identifier and NEQ to have clicSÉQUR express authenticate your identity. If you do not know the enterprise's clicSÉQUR express access code, contact our client services.
12. Closure of an enterprise (cancellation and dissolution)
Must I submit documents to the Registraire des entreprises if I decide to stop operating my enterprise?
Yes. Depending on the legal form of your enterprise, you must cancel your registration or dissolve your enterprise in the manner stipulated by the statute pursuant to which the enterprise was constituted. For more information, click Modify your enterprise's information.
Must I pay the annual registration fees for the year that I filed a declaration of cancellation?
Yes. You must pay the annual registration fee for each year during which your enterprise is registered on January 1, which includes the year that you filed a declaration of cancellation.
What must I do to regularize my file if my enterprise has been cancelled ex officio because I failed to file two consecutive annual updating declarations?
If your enterprise has been cancelled ex officio because you failed to file two consecutive annual updating declarations, you must take the following steps:
- file an application for revocation of cancellation, making sure to provide the Québec enterprise number (NEQ) assigned to you when you registered your enterprise;
- file the missing annual updating declarations;
- pay the required fees to the Registraire des entreprises.
13. Constitution of a business corporation
May a business corporation be comprised of a single person?
Yes. A single person may be the business corporation’s sole director and shareholder.
Is it more advantageous to register as a natural person operating a sole proprietorship or to constitute a business corporation?
Constituting a business corporation limits the liability of the shareholders to their investment, while a natural person who operates a sole proprietorship assumes all of the risks and obligations.
We encourage you to consult a qualified legal adviser who will be able to advise you judiciously after analyzing your needs and discussing them with you.
Is it mandatory to follow the name of a Québec business corporation with the mention "inc.," "ltée" or "s.a."?
Yes. If a corporation’s name does not include the term “société par actions” or “compagnie”, it must be followed by “s.a.” (business corporation), “ltée” (limited) or “inc.” (incorporated) to indicate that the corporation is a limited-liability corporation.
Can I declare the other names used by my business corporation when I constitute it?
Yes. You can declare all of the other names that your business corporation uses if you file, with the articles of constitution, the initial declaration prescribed by the Act respecting the legal publicity of enterprises.
If you file articles of constitution with the notice establishing the address of the head office and list of directors, you will not be able to declare the other names when constituting the business corporation. You will then have to declare all the other names used by your business corporation by filing an initial declaration within 60 days after the articles of constitution are deposited in the enterprise register.
Could the name of a business corporation be used by another enterprise?
Yes. However, if the use of the name of a business corporation by another enterprise does not comply with the law, the business corporation can submit a request for administrative recourse to the Registraire des entreprises.
Only the use of a name confers rights to the name. The registration of a name in the enterprise register simply establishes that the registrant is likely to use the name.
I constituted a business corporation pursuant to a federal statute. How can I register it in the enterprise register?
If a business corporation is constituted pursuant to a federal statute or a statute of a province other than Québec and it is obliged to register, or it wishes to register voluntarily, it must file a declaration of registration and pay the required registration fee.
14. Enterprises eligible for joint filing
Enterprises eligible for joint filing may file their annual updating declarations and their income tax returns together. They must pay their annual registration fee to the Minister of Revenue of Québec.
Such enterprises may declare that its information is either accurate or inaccurate by checking the appropriate box on the income tax return.
- If the information in the enterprise register is accurate, the enterprise may inform the Registraire des entreprises by checking the appropriate box on its income tax return. The Registraire des entreprises will then deposit an annual updating declaration without any change in the enterprise register.
- If the information in the enterprise register is inaccurate, the enterprise must declare any change by filing an annual updating declaration online. The annual registration fee nonetheless remains payable to the Minister of Revenue of Québec.
An enterprise eligible for joint filing may also use our online services to file its annual updating declaration, with or without any changes. In such case, the Détail de la facture section will not be present in the Vérification des renseignements section of the Produire une declaration de mise à jour annuel service. Furthermore, the annual registration fee must be paid to the Minister of Revenue of Québec.
What types of enterprises are eligible for joint filing?
Any enterprise required to file an income tax return under the Taxation Act may be eligible for joint filing, that is, it may file its annual updating declaration and its income tax return together. This service is offered to all natural persons who operate a registered sole proprietorship and most registered legal persons.
Must an enterprise that operates a tobacco retail outlet or a tanning salon declare the name and address of the establishments where it carries on its activities?
Yes. Any enterprise that operates a tobacco retail outlet or tanning salon must declare to the Registraire des entreprises the name and address of any establishment where it carries on its activities.
Must general partnerships, limited liability partnerships and limited partnerships indicate their legal form in the name they declare in the enterprise register?
Yes. A general partnership (S.E.N.C.) or limited partnership (S.E.C.) constituted in Québec must indicate its legal form in the name it declared in the enterprise register.
A limited liability partnership (S.E.N.C.R.L.) must also indicate its legal form in the name it declared in the enterprise register.
Can I consult the enterprise register to determine whether an enterprise is bankrupt?
Yes. Any enterprise that is bankrupt is required to report the bankruptcy. A mention to that effect will appear in the enterprise’s file.
16. Modernization of the Registraire des entreprises
Are online services accessible to legal persons constituted under Part III of the Companies Act?
Legal persons have access to online services solely for the purpose of submitting the information required under the Act respecting the legal publicity of enterprises, in particular, the initial declaration and the updating declarations.
To fulfill any other obligation, legal persons must continue to use the paper forms, as stipulated by the Companies Act. These forms are available on our website and can be completed directly onscreen. Paper forms can be obtained by contacting our client services, which are offered by Services Québec.
Must a legal person constituted under Part I of the Companies Act continue as a business corporation?
Yes. The legal person has until February 14, 2016, to submit its articles of continuance to the Registraire des entreprises, pursuant to the Business Corporations Act. If a legal person fails to comply with this obligation, it will be automatically dissolved on that date.
Who may submit a declaration by means of online services?
Any person may use, without an access code, the online services of the Registraire des entreprises to register an enterprise or constitute a business corporation.
Once the enterprise has been registered or the business corporation constituted by the Registraire des entreprises, a clicSÉQUR express access code will be automatically transmitted to it in the following days. The enterprise or corporation must use this code to access most of the online services of the Registraire des entreprises.
Which declaration must be filed by the trustee in bankruptcy of a legal person constituted in Québec that has been discharged by the court?
The trustee in bankruptcy must file a declaration of cancellation after being discharged by the court on completion of the administration of the legal person’s assets.
May registrants that went bankrupt prior to the coming into force of the new Act respecting the legal publicity of enterprises oblige their trustee in bankruptcy to file a declaration of cancellation with the enterprise register?
No. However, the trustee in bankruptcy that has been discharged by the court before February 14, 2011, can voluntarily file a declaration of cancellation.
Are the other names declared in the enterprise register automatically recorded?
No. Some time may elapse before the Registraire des entreprises accepts or refuses one of the other names that the enterprise declares. The name will be recorded in the enterprise register once accepted.
May an enterprise declare other names for subsequent use?
No. It must declare only the names that it is using.
Does the declaration of a name in the enterprise register confer rights on the registrant?
No. Only the use of the name confers rights on its user.
Are paper forms still available?
Any interested person may request a paper copy of a form of the Registraire des entreprises by telephone or email from Services Québec.
The Registraire des entreprises makes available PDF versions of forms so you may fulfil certain obligations that cannot be fulfilled through its online services.
What are the terms of payment for online services?
Payment can be made:
- online, by credit card
- by mail (print the remittance slip that the system generates and mail it and a cheque to the Registraire des entreprises);
- in person at one of the two Services Québec offices (the one in Québec City and the one in Montréal) that provide services of the Registraire des entreprises.
If you pay by cheque, the Registraire des entreprises will process your request only once payment is received, which can prolong the processing time.
Is it possible to save an incomplete online request?
Yes. The request will be kept for 90 days and you can complete it or alter it before submitting it.
I already have a code that allows me to access the information return and amending declaration filing services of the Registraire des entreprises. Is it still valid?
No. The code expired on February 14, 2011. You must now use the clicSÉQUR express code sent to you to access the Registraire des entreprise’s online services. With this code, you can, from our website’s home page, access My Office, where you can file declarations, make payments, track the processing of your applications and receive messages from us online. If you have lost this code or never received one, please contact our client services.
May clients use several methods of payment to pay the fees pertaining to an application?
No. Since February 14, 2011, clients must pay the full amount due using a single method of payment, i.e. credit card, debit card, cheque or cash.